The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area in order to handle constant and evolving priorities as well as to fulfill regular deadline pressures for operational and reporting requirements.
Essential Functions:
Essential Functions:
- Administrative management of department. Provides administrative support to chair and faculty members with limited supervision; liaison between student, other offices, and outside constituents for information and recruitment; coordinate faculty searches/hiring and provides classroom support including but not limited to providing teaching supplies, requesting classroom space in collaboration with CASE and Office of the Registrar. May upon availability and workload capacity assist in monitoring completion of student feedback forms. Perform specialized administrative duties as required to support the function of the department not limited to grants and philanthropic activities.
- Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews plus collects and enters data for course offerings abiding by all governmental and institutional privacy and confidentially regulations; produces correspondence, reports, and presentations.
- Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue, meals/food, itineraries, publicity, and honorariums abiding by college policies; maintains departmental websites using Jadu and photo editing software.
- Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation.
- Manages the office – student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks.
- Provides effective support for degree completion. Works closely with Registrar’s Office and faculty advisors to ensure that the unique requirements are met for INST degrees and SEST certificate. Coordinates individual degree audits for all students scheduled to graduate during each academic year. Responds to inquiries and requests from students, faculty and the Registrar’s Office with respect to degree requirements.
- Prepares information for special projects and reports for department chairs and faculty on a regular basis. Serves as a liaison with cross-college departments to gather data, create spreadsheets and summarize records for department surveys and other departmental projects. Provides administrative support for faculty grants and research projects. Supports additional special programs within the INST Department. Arranges and coordinates all meetings and activities for INST Major Committee.
- Assists with department archival and publicity efforts, including the preparation of senior/honors theses for binding and, with faculty supervision, formatting and publishing of annual newsletter.
High school diploma or GED
1-3 years work experience
Preferred:
Bachelor’s degree – Business Communications
